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. t. a - May 5th. 1962 The Reeve. Council and Ratepayers, Township of Vaughan, MAPLE. Ontario. ' We have examined the books and records of the Township of \ aughan for the year ended December 31st. 1961. In addition to our examination of the accounts of the Clerk and Treasurer, we have examined the records of the various school boards and local boards of the municipality. The financial statements of these boards are not included in the attached re- rt. W The attached statements are in addition to the report and statements required by the Department of Municipal Affairs. copies of which are on file in the Township office. A copy of the attached statement has becn forwarded to the Department of Municipal Afl'airs. RESULTS FOR THE YEAR ' The statement of operations for the year is summarized as follows. Revenue . . . . . . . . . . . . . . . . . . . . 2,161,284.39 Expenditure . . . . . . . . . . . . . . . . . 2,132,295.18 Surplus . . . . . . . . . . . . . . . . . . . . . 8 28,989.21 The details of this account and comparisonito-theâ€"1961 budget are shown on schedule I). TAX ROLLS AND TAX COLLECTIONS . The revenue from taxation, sch. F, compares with prior years as follows: 1961 . . . . . . . . . , . . . . . . . . . . . . . . . 8 1,710,839 1960 . . . . . . . . . . . . . . . . . . . . . . . 1,400,494 1959 . . . . . . . . . . . . . . . . . . . . . . . . 1,130,028 1958 . . . . . . . . . . . . . . . . . . . . . . . . 1,016,926 1957 . . . . . . . . . . . . . . . . . . . . . . . 915.521 The taxes receivable including penalties on the current year's roll are 82.80.885.18 at December 3131, 1961, as compared to $213,498.48 at Decem- ber 3lst, 1960. The collection of the current year’s taxes, including penal- ties repr‘esents 83.7% of the total 1961 tax roll including penalties, as com- pared to 84.9% at December 3lst, 1960 or the 1960 tax roll. 'The total collection in the year of 1961 taxes. arrears of taxes for prior years and penalties represents 96.2% of the 1961 tax roll. We submit the following comments upon certain of the items appear- ing in the balance sheet: CAPITAL AND LOAN FUND BALANCE SHEET Due from Other Funds - Revenue Fund. $101,657.87 This account represents the funds advanced at December 31st. 1961 by account, at the year end and is made up as follows: Debenture funds due to Township School Area . . . . . . . . 84,761.89 Unexpended debenture funds re by-law No. 2635 Edgeley and Maplecrete road construction . . . . . . . 7,400.00 Debenture funds due to Water Area No.4 . .. . . . . . . . . . 9,492.98 ' $701765'7787 Due to Other Fund - Revenue Fund. $34,261.68 This account represents the funds advanced at December 31st. 1961. by the Revenue Fund for the construction of the Municipal office building. REVENUE FUND BALANCE SHEET, Sch. B Accounts Receivable $23,129.17 The account is summarized as follows: Public works accounts . . . . . . . . . . 9,009.82 Water Area accounts . . . . . . . . . . 10,831.27 General accounts . . . . . . . . . . . . . . 3,288.08 32571279717 Due from the Province of Ontario, $151,252.58 The account is summarized as follows: Relief subsidy . . . . . . . . . . . . . . . . . . . . . . . . 4,407.95 Highway subsidy - Receivable re 1961 . . . . 104,618.84 Accrued on unpaid public works accounts . . 8,938.18 Accrued re watermain relocation . . . . . . . . 32,647.36 Winter works subsidy - accrued . . . . . . . . 640.25 , ,, ._ _ _ Total . . . . . . . . . . . . . . . . . . $151,252.58 . .Due from Other Funds Capital and Loan Fund re Municipal Building, $34,261.68 This account represents funds expended to December 31st, 1961 on the olfice building in excess of funds provided to date. The details of the transactions during the year in this account are shown on schedule 0. The Municipality has not received the approval of the Ontario Municipal Board to carry this amount forward as a charge against the revenue of future years. Water Area No. 2, $28,610.78 I This account represents funds advanced to the above water area to finance the deficit on operations to December 1st, 1961. Taxes Receivable. $321,257.28 The analysis of this account by years is as follows: 1961 Tax roll . . . . . . . . . . . . . . . . . . 280,885.18 Arrears of Taxes: 1960 . . . . . . . . . . . . . . . . . . . . . . . . 36,421.65 1959 .. . . . . . . . . . . . . . . . . . . . . . . . 3,406.06 1958 and prior . . . . . . . . . . . . . . . . 544.39 Total . . . . . . . . . . . . . . . . . . . . . . . . 62112365 Notices showing the balances of arrears of taxes owing at. December 3151, 1961, and requesting that any differences be reported direct to us were mailed to all taxpayers in arrears. We made a test of the current, taxes unpaid at that date in a similar manner. A11 discrepancies reported to us were reconciled to our satisfaction with the Township records. Accounts Payable, $122,573.47 The account is made up as follows: Water Area accounts . . . . . . . . . . . . . . . . . . 66,744.32 Public Works accounts . . . . . . . . . . . . . . . . . 17,876.36 General accounts . . . . . . . . . . . . . . . . . . . . . . 35,586.66 Thornhill Police Village accounts . . . . . . . . 1,032.24 Maple Police Village accounts . . . . . . . . . . 233.13 Lighting Area accounts . . . . . . . . . . . . . . . . 1,100.76 $122,573.47 Debenture Prelevies, $12,739.24 This account represents a prelevy for public school debentures. The Province of Ontario Statutes make no provision for the prelevv of school debt charges. . Cash Deposits in Lieu of Bonds, 825,049-50 Cash Deposits for Specific Purposes, $42,114.58 These accounts represent trust funds received by the Municipalitv for specific purposes. In our opinion, these monies should be placed in a separa ate bank account in accordance with Section 299 of the Municipal Act, Due to Other Funds - Trust Funds Municipalities Fund, 817.670.29 Thornhill Recreation Committee, $553.64 Planning Act S28. $16,275.00 These accounts represent trust fund monies on deposit in the Revenue Fund bank account at December 3lst, 1961. In our opinion. these funds should be deposited in a Trust Fund bank account. WATER SUPPLY SYSTEM, Sch. P Water Area No. 1 The operations for the year as per schedule R, show a deficit of 89.155.25 after debt charges of $89,227.50. The accumulated deficit at Dec- ember 31st, 1960. of $61,736.94 together with the $9,155.25 deficit for 1961 was reduced by the receipt of a share of the funds distributed from the North Yonge Bus Line account in the amount. of $56,876.50. The balance in the deficit account at December 31st, 1961. is $14,015.69. Water Area No. 2 The operations for the year as per Schedule R. show a deficit of 88.52018 after debt charges of $13,660.00. This deficit increased the ac- cumulated deficit to $28,610.78 at December Slst. 1961. We recommend that this deficit be recovered by an increase in the water rates or by a general levy on the ratepayers in the area. AUDITOR’S REPORT TOWNSHIP OF VAUGHAN Water Area No. .‘1 The operations for the year as per schedule R, show a surplus of 696.60. The accumulated surplus account at December 31st. 1961. is 777.07. Subject to the comments in the foregoing report. we hereby report. that. in our opinion 11) The financial transactions which have come to our notice have been within the powers of the Municipality (21 The audit has been conducted in accordance with the instructions of the Department of Municipal Affairs (3) The financial statements present fairly the financial position of the Municipality as at December 31st, 1961 and the results for the year ended on that date. Wilton Eddis & Company. Chartered Accountants TOWNSHIP OF VAUGHAN SCHEDULE A CAPITAL & LOAN FUND BALANCE SHEET as at December 31st. 1961. ASSETS: 95 g Fixed Assets: Municipal office property and equipment 379,431.36 Fire Department property and equipment 48,890.00 Police Department equipment . . . . . . . . . . , . . 4,700.00 Road Department - garage and equipment 56,951.57 Land re dump . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,000.00 Streets and roads . . . . . . . . . . . . . . . . . . . . . . . . 187,124.61 678,007 St Due from schools (for debentures) Public . . . . . , . . . . . . . . . . . . . . . . . , . . . . . . . . . 1,469,025.63 (‘ollegiate and High . . . . . . . . . . . . . . . . . . . . . . 1,134,532.20 2,603,557.83 Due from utilities and other municipal enterprises (for debentures) Water supply system, sch P . . . . . . . . . . . . . . 1,300,400.00 Pine Grove Water . . . . . . . . . . . . . . . . . . . . . . . . 19,431.33 Maple Community Centre . . . . . . . . . . . . . . . . 11,975.02 Drainage . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . 1,458.11 1,333,264.46 Due. from other municipalities (for debentures assumed, sch L Due from revenue fund . . . . . . . . . . . . . . . . . . 261,377.77 101,657.87 54.977.795.547 TOWNSHIP OF VAUGHAN SCHEDULE A CAPITAL & LOAN FUND BALANCE SHEET as at December 31st. 1961. LIABILITIES ~ Debenture Debt: General Municipal ofiice building . . . . . . . . . . . . . . . . . . . . . . . . . . 241,000.00 Roads and bridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89,500.00 330,500.00 Drainage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,458.11 Local Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128,924.61 Schools, sch L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,851,197.60 Water Supply System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,276,500.00 Community Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11,975.02 Fire Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37,709.34 Pine Grove Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19,431.33 3,657,696.01 Due to other municipalities (for debentures assumed), ‘ sch L (cont‘d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,013,738.00 Due to revenue fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34,261.68 Due to school area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84,764.89 Due to Water Area No. 4, sch P . . . . . . . . . . . . . . . . . . . . . . . . 9,492.98 Investment in capital assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178,001.91 ‘ 54767719755747 The attached auditors report, dated May 5th, 1962, isTan 7 integral part of this statement. TOWNHIP OF VAUGHAN SCHEDULE B REVENUE FUND BALANCE SHEET as at December 8131. 1961 ASSETS Cash on hand and in bank . . . . . . . . . . . . . . . . . . . 46,874.24 Accounts receivable . . . . . . . . . . . . . . . . . . . . . . . . 23,129.17 Less allowance for doubtful accounts . . . . . . . . . . 5,000.00 â€"â€"- 18,129.17 Due from Province of Ontario . . . . . . . . . . . . . . . . 151,252.58 Due from schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330.29 Due from local boards: Richvale Community Centre . . . . . . . . . . . . . . . . 187,61 Due from other funds: . Water Supply System, sch P â€" Area No. 2 .. 28,610.78 Capital and Loan Fund â€"â€" Deferred charge re municipal property, sch O . 34,261.68 62,872.46 Taxes receivable . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321,257.28 Less allowance for uncollectible taxes . . . . . . . . . . 10,000.00 311,257.28 Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183.89 $591,087.52 TOWNSHIP OF VAUGHAN SCHEDULE B REVENUE FUND BALANCE SHEET as at December 3151, 1961 LIABILITIES Outstanding cheques . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . 51,196.09 Accounts payable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122,573.47 Debentures and coupons due: Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17,000.00 Interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20,241.59 â€"~â€"â€"â€"â€"â€"-â€"â€"â€"â€" 37,241.59 Debenture prelevies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12,739.24 Due to schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62,512.85 Due to local boards etc.: Maple Police Village. sch F . . . . . . . . . . . . . . . . 6,260.42 Thornhill Police Village, sch G . . . . . . . . . . . . 148.93 Maple Public Library . . . . . . . . . . . . . . . . . . . . . . 124.86 Thornhill Public Library . . . . . . . . . . . . . . . . . . . 137.31 H.E.P.C. - hydro arrears . . . . . . . . . . . . . . . . . . . . 317.70 Lighting Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . 983.74 Due to other funds: Water Supply System, sch P ~â€" Area No. 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26,872.43 Area No. 3 . . . . . . . . . . . . . , . . . . . . . . . . . . . . 757.07 Elgin Mills . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,596.50 Capital and loan fund. sch A . . . . . . . . . . . . . . 101,657.87 Municipalities fund, sch I . . . . . . . . . . . . . . . . . . 17.670.29 Thornhill Police Village Trustees, Trust Fund . 559.64 Planning Act S28. Trust Fund . . . . . . . . . . . . . . 16,275.00 166,382.80 Toronto Transit Commission Bus Line. sch M .. 9,746.24 Lot fees, sch S ........,.. . . . . . . . . . . . . . . . . . . 1.50001t Cash deposits for spec1fic purposes . . . . . . . . . . . . 42,114.58 THE LIBERAL. Richmond Hill. Ontario. Thursdayfi .Tune 7, 1962 18 Cash deposit s-in lieu of-bonds . . . . . . . . . . . . . . . . . 251171-9750 68,664.08 Reserve for contingencies . . . . . . . . . . . . . . . . . . . . 10,000.00 Deferred revenue: Local improvement debt charges . . . . . . . . . . . . 1,548.78 Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8,740.14 County rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2,907.17 Per capita grant , . . . . . . . . . . . . . . . . . . . . . . . . . 4,514.68 Maple Community Centre . . . . . . . . . . . . . . . . . . 54.31 17,765.08 Surplus, sch t} . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24,293.12 7151717037527 The attached auditors' report, dated May 5th. 1962 is an integral part of this statement. TOWNSHIP OF VAUGHAN SCHEDULE 0 SURPLUS ACCOUNT Balance at debit. December 31st, 1960 . . . . . . . . . . . . . . . . . . . . 1.746.19 ADD: Adjustment re 1960 Highway subsidy . . . . . . . . . . . . . . . . . . 2,949.90 _47696.-09 DICDL'C'I‘: Surplus for year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28,989.21 Balance at credit, 1')ecember 31st, 1961, sch. B . . . . . . . . . . . . TOWNSHIP OF VAUGHAN SCHEDULE D S'I‘ATEMENT OF REVENUE AND EXPENDITURE FOR YEAR ENDED â€" December 3131, 1961 REVENUE: Actual Budget Revenue from taxation, sch. E 1,710,839.32 1,695,537.00 I')cbenture debt charges recovered . 128,168.10 128,168.00 Province of Ontario subsidies: (‘hildren's protection . . . . . . . . . . 6,512.30 Relief . . . . . . . . . . . . . . . . . . . . . . 29,320.54 Highway improvement. . . . . . . . . 153,909.54 Payments in lieu of taxes . . . . . . 4,671.26 Police and Fire . . . . . . . . . . . . . . 779.79 Per capita grant . . . . . . . . . . . . . . 57,803.10 Warble fly . . . . . . . . . . . . . . . . . . . . 302.47 Recreation . . . , . . . . . . . . . . . . . . 1,771.15 Nursing Homes . . . . . . . . . . . . . . 2,426.80 Sundry welfare . . . . . . . . . . . . . . 217.60 257,714.55 297,829.00 Receipts from other Municipalities: Relief . . . . . . . . . . . . . . . . . . . . . . 3,035.50 2,000.00 Receipts from Government Enterprises: Ontario Hydro Commission - Grant in lieu of taxes . . . . . . . . . . 530.20 Department of Transport - Grant in lieu of taxes . . . . . . . . . . ‘ 129.00 Licenses and Permits: Dog . . . . . . . . . . . . . . . . . . . . . . . . 3,946.75 Hunting . . . . . . . . . . . . . . . . . . . . 773.75 Building and sundry permits . . 8,379.00 Tourist . . . . . . . . . . . . . . . . . . . . . . 1,400.00 Trucking permits . . . . . . . . . . . . . 40.00 Septic disposal . . . . . . . . . . . . . . 290.00 Eating establishments . . . . . . . . . 195.00 Race track . . . . . . . . . . . . . . . . . . . 500.00 Theatre . . . . . . . . . . . . . . . . . . . . 1,128.75 Hall License . . . . . . . . . . . . . . . . . . 11.00 Auto wrecking . . . . . . . . . . . . . . . . 100.00 Taxi-cab . . . . . . . . . . . . . . . . . . . . 353.00 17,117.25 16,110.00 Interest and tax penalties . . . . . . . . 25,450.92 21,000.00 Other revenues: Rents . . . . . . . . . . . . . . . . . . . . . . 325.00 Fines . . . . . . . . . . . . . . ‘ . . . . . . . . 4,282.21 Agreements re Woodbridge . . . . 800.00 US. Exchange - deb. by-law 2052 273.43 Severance fees . . . . . . . . . . . . . . . . 650.00 By-law amendments . . . . . . . . . . 100.00 Sale of maps . . . . . . . . . . . . --â€". .. . 351.91 Grassed waterway . . . . . . . . . . . . 1,400.70 Public Works revenue . . . . . . . .. 6,407.59 Subdivision costs recovered . . . . 2,302.5? Sundry . . . . . . . . . . . . . . . . . . . .. 1,406.19 18,299.55 42,800.00 Total revenue for year . . . . . . . . $2,161,284.39 $2,203,444.00 TOWNSHIP OF VAUGHAN EXPENDITURE: Actual Budget General Government: Executive . . . . . . . . . . . . . . . . . . 11,840.00 Adminstrative, sch. J . . . . . . . . . . 104,608.54 Other, sch. K . . . . . . . . . . . . . . . . 56,684.54 -â€"â€"â€"â€"-â€"â€"â€"â€"â€" 173,133.08 181,610.00 Protection to persons and property: Fire . . . . . . . . . . . . . . . . . . . . . . . . 23,945.39 Police . . . , . . . . . . . . . . . . . . . . . . 96,100.76 Warble fly - net . . . . . . . . . . . . . . 560.42 Weeds â€" net . . . . . . . . . . . . . . . . . . 677.85 -â€"â€"â€"â€"â€"â€"- 121,284.42 127,920.00 Public works . . . . . . . . . . . . . . . . . . 299,049.01 393,000.00 Conservation of health . . . . . . . . . . 4,384.50 3,000.00 Relief . . . . . . . . . . . . . . . . . . . . . . . . 42,257.27 42,500.00 Education including debt charges . . 984,716.09 974,436.00 Debt charges: Debenture principal and interest 436,790.98 Less Municipality's share of school debt charges . . . . . . . .. . 246,664.93 190,126.05 Temporary loan interest . .. . . . 11,278.96 201,405.01 205,126.00 Recreation and Community Services - Grant . . . . . . . . . . . . . . . . . . . . . . 1,771.15 Taxes written off . . . . . . . . . . . . . . . . 2,589.65 Capital expenditure out of revenue 25,727.30 5,900.00 Other expenditures: Water Area No. 1 - 1961 levy . . . 41,064.04 County rates . . . . . . . . . . . . . . . . 190,828.12 Police Village rates . . . . . . . . . . . . 17,869.29 Lighting Area rate: . . . . . . . . . . 4,382.27 Library rates . . . . . . . . . . . . . . . . 2,395.10 256,538.82 383,876.00 Provision for allowances and reserves: Deferred revenue . . . . . . . . . . . . 2,438.88 Allowance for doubtful accounts 2,000.00 Allowance for uncollectable taxes 5,000.00 Reserve for contingencies . . . . . . 10,000.00 19,438.88 8,625.00 Total expenditures . . . . . . . . . . . . . . 2.175352727957718 2,150,993.00 Surplii= for year . . . . . . . . . . . . . . . . 28,989.21 12,451.00 Total . . . . . . . . . . . . . . . . . . . . . . , . , {23â€"5‘1T§§139?2723fl44.oo ov-A' eua.